HR & Payroll Coordinator

Job Description

Our client is a successful and growing private medical business who pride themselves on delivering exceptional service and care to their customers. Due to continued growth, they are looking to acquire the services of an experienced and analytical HR & Payroll Coordinator to join their close-knit HR team on a permanent basis. This is a fantastic opportunity to join a business where ‘care’ is at the heart of all they do and would suit someone who already has a broad knowledge of HR paired with the technicalities of payroll experience.

• Please note that this is a hybrid-working role with 2 days working remotely and 3 days working at the office. (You will be expected to attend any key team meetings at the office as and when they occur).

Main responsibilities:

Payroll

• Process leave payments including holiday, sick, maternity, paternity etc.
• Process various overtime, allowances, and other additional pay items.
• Coordinate daily work activities throughout the month to ensure key payroll deadlines are met, and prioritise where necessary.
• Act as a liaison between the organisation and external payroll provider regarding processing, answering employee questions, fixing processing errors, and issuing of P45 forms.
• Maintain and process all HR and Payroll reports effectively.

HR Administration

• Effectively maintain the integrity and confidentiality of human resource files and records.
• Successfully perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Ensure that the HRIS system is accurately maintained, ensuring all employee changes are correctly reflected including new starters, leavers and any contract changes.
• Act as a point of contact for absent management process and ensure that managers comply with Return-to-Work procedures.
• Answer FAQs from applicants and employees relative to standard policies, benefits, hiring processes, etc and refer more complex questions to the HR Manager if necessary.
• Act as a liaison between the organisation and the external benefits providers and vendors, which may include EAP, vision, occupational health, and retirement plan providers.
• Conduct and assist with any new starter inductions.
• Ensure leavers are processed accordingly.
• Effectively support the HR Manager with all ad hoc HR duties as and when required.

Key Skills & Experience:

• Previous experience in a similar position and/or HR environment is advantageous.
• Minimum of 1 years’ experience working within a payroll department.
• Excellent analytical skills, with a keen attention to detail.
• Excellent knowledge and understanding of pension, GDPR and the current UK PAYE legislation and any future changes.
• Excellent communication skills, both verbal and written.
• IT literate with excellent Excel knowledge.
• Previous experience using and managing HRIS systems (ideally Cezanne).
• Ability to work autonomously and manage own workload effectively.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations professionally.

Additional Information:

If you would like to apply for this opportunity, please submit an up-to-date CV including details about your current or most recent salary and your availability/notice period. You can also call Lottie Goodchild on 01926 699276 for a discreet and confidential discussion about the role.