Office & Facilities Manager

Job Description

Our client is a leading design and manufacturing business based in Banbury who sell their products into a wide range of industries across the globe. The business has been operating successfully for over 25 years, and due to continued growth, they are looking to recruit an experienced Office & Facilities Manager into their close-knit team. This ideal candidate will have prior experience in a similar role and will be keen to continue their career in the sector. In return for your hard work, you will be rewarded with an excellent benefits package inclusive of 25 days holiday, generous discounts/offers at a wide range of retailers/leisure centers, cycle to work scheme, free parking at all sites & impressive employee access program.

Please note: a driving license/own transport is essential as there will be occasional travel to their site in Malvern (generally once per month)

Main Responsibilities:

• First point of contact for any facilities queries/emergencies and resolve issues swiftly & autonomously.
• Ensure the business is running a safe, welcoming and presentable space for all areas at all times.
• General upkeep of all workspaces and buildings to ensure areas are kept clean/tidy, without trip hazards and report any issues where necessary.
• Update information in break out areas
• Correct allocation of first aiders & fire wardens, including carrying out drills & reporting results, while ensuring all fully compliant for each area of the business.
• Manage the fleet of company vehicles: buying, MOT, service and repairs.
• Ensure that there is a H&S risk awareness and maintained within the business that is related to the building and facilities and share advise accordingly.
• Coordination and administration of the Health & Safety meetings, ensuring all actions from previous are completed and update output on communication boards including site risk assessments.
• Storage of internal & external H&S policies, documentations and roll out as necessary.
• Conducting annual review of the policy procedures in collaboration with Senior Management Team.
• Work within budget set for best prices on regular products / services required.
• Report all facilities costings of maintenance and services on a monthly basis.
• Assessing current suppliers’ performance, costings and quality and bring new suppliers in as and when required.
• Coordinate activities with external and sub-contractors.

Key Skills & Experience:

• First aid trained / Fire Marshal trained desirable.
• Competent with Microsoft Office Packages (Word, Excel, PowerPoint)
• Proactivity and initiative – ability to work alone with minimal supervision.
• A personable approach with excellent communication skills (verbal and written)
• Excellent organisational skills.
• Practical approach to problem solving.
• Confidentiality and integrity.
• Flexibility and the ability to respond well to changes and work to tight deadlines.
• Meticulous approach and a high level of accuracy, demonstrating strong attention to detail.

If you would like to apply for this opportunity, please submit an up-to-date CV including details about your current or most recent salary and your availability / notice period. You can also contact Sarah Cleaver on 01295 983582 / https://www.linkedin.com/in/sarah-cleaver-certrp-489635158/ for a discreet and confidential discussion about the role.