PA to CEO

Job Description

Our client is a market leading manufacturing and distribution business with family-owned roots, looking to continue their significant successes across a global customer base. We have a fantastic opportunity for an experienced PA to join the team and support their CEO. The successful candidate will have several years’ experience working for a CEO or Business Leadership Team, ideally within a fast-paced manufacturing or distribution related business. You will be a trustworthy and reliable candidate who is has a proactive approach to diary management and a keenness to contribute positively to the wider business. In return, you will join an established company who are really proud of the dynamic and exciting working culture they have fostered, and the family-feel ethos they have maintained throughout their growth.

Please note: This role is based from Banbury, but travel to their other site will be required on occasion. As such, a driving license and your own car will be required for this role. Part Time hours would be considered for the right candidate, but full time is preferred.

Responsibilities:

• Provide full administrative support to the CEO.
• Handle all correspondence, including phone calls, emails and letters
• Diary and Outlook management.
• Organise board meetings, book meeting rooms, ensure board packs are collated and circulated in a timely manner, take minutes at board meetings and follow-up on actions.
• Process monthly expenses and credit card statements.
• Arrange domestic and international travel and accommodation for the CEO and Board.
• Ensuring itineraries are kept up to date.
• Event Management, to including organising high-level meetings with suppliers and coordinating lunches with the onsite restaurants.
• Site Management, to include attending monthly meetings with the Site Manager to ensure the site facilities measure up to the expected high standards.
• Manage the Long Service Recognition Award on behalf of the CEO.
• Update payroll monthly, ensuring all correspondence is delivered in a timely manner.
• Support other members of the board with ad-hoc administrative duties as appropriate, including managing holidays.

Skills & Experience:

• Proven experience working in a similar PA/EA role, supporting a CEO or Senior Business Leader.
• Prior experience handling complex diary management is essential.
• Previous experience working for a large manufacturing, distribution or FMCG business.
• Highly organised and be able to juggle your workload easily.
• Able to work confidentially and manage stakeholder expectations with ease.
• Resilient, and used to working on your initiative.
• Proactive with excellent problem-solving skills.
• Flexible in approach.

If you are interested in the above role; then please apply with an updated copy of your CV or call Joanna Middleton for more information on 01926 699272.