Senior Administrator

Job Description

Our client is an award-winning, highly respected, and successful contract catering business who have been running their dynamic team and sought-after service for over 20 years now. The business is now looking to recruit a Senior Administrator to support and ensure the day to day running of all administrative activities that facilitate the Head Office. The purpose of the role is to coordinate the office operations and procedures in order to ensure organisational effectiveness, efficiency and safety. This is an all-encompassing, varied administration role which will suit a proactive and highly organised individual with previous senior administration or office management experience. This is a standalone role, so requires an individual who is able to work confidently independently, resolving issues using their own initiative and a proactive approach.

Key Responsibilities:

• Ensure the efficient day to day running of the office.
• Record and monitor office expenditure and budgets.
• Oversee the organisation of office layout and refurbishments.
• Maintain the condition of the office and arrange for repairs to take place, liaising with landlord/external contractors where necessary.
• Produce various reports for senior management and deliver monthly presentations to the board of directors.
• Respond to internal and external customer enquiries and complaints.
• Update department processes and procedures as and when required.
• Organise and schedule meetings/appointments, booking transport and accommodation.
• Maximise operational performance of the Administration Department.
• Answering main Head Office telephone and providing a reception meet & greet service for visitors.
• Order, maintain and keep records of stock and equipment for Head Office and across all sites.
• Completion of a monthly stock take for all Head Office stock.
• Assisting with the placement of company job vacancies and responsible for distributing applications to the correct recruiting manager.
• Using and taking responsibility of the purchase order system.
• Full responsibility for the co-ordination and renewal of the Companies ISO, CHAS, ESOS and other accreditations.
• Ensure that the Company is complaint and adhering to current fire regulations, H&S and accident reporting guidelines.
• Arrange regular testing for electrical equipment and safety devices.
• Sorting and distributing daily post, to include sending out post and packages via the post office.
• Assist with offsite storage facility co-ordination.
• Seasonal tasks including supporting with the annual company event, dispatching of company christmas cards, christmas gifts etc…

Key Skills and Experience:

• Previous office administration or office management experience is essential.
• Knowledge of office systems and procedures.
• Confidence to work in a standalone style.
• Excellent time management skills and ability to problem solve using initiative.
• Excellent communication skills with stakeholders at all levels.
• Familiarity with legislation in Health & Safety and data protection is useful, but not essential.

If you would like to apply for this opportunity, please submit an up-to-date CV including details about your current or most recent salary and your availability/notice period to Joanna Middleton.