Legal Secretary – Family (3 month Contract)

Job Description

Our client is a well-established and respected Legal Firm in the local area, who due to continuous growth, is now looking to recruit an experienced Legal Secretary into their Family Team on a 3-month fixed term contract. The purpose of the role is to provide administrative and secretarial support to the fee-earner and wider team. It is essential that the successful candidate has a strong administrative background within a professional or corporate environment and has strong and accurate audio-typing skills. This role would suit a diligent and organised individual who is looking for longevity within their next role, and in return, our client will offer a close-knit, family feel environment with a supportive and flexible working culture.

Please note: This is a Part Time role (22.5 hours per week / 3 days)

Responsibilities:

• Undertaking typing and secretarial work within the Family Department for multiple Fee Earners but also assisting when needed across the Department as part of the Family support team
• Handling of and dealing with clients’ calls and liaising with Fee Earners where appropriate, although no legal advice may be given
• Seeing clients in Reception
• Making appointments for clients
• Conflict checks on new clients
• Locating files for next day’s appointments and passing to Fee Earner
• Preparing case files for court hearings
• Maintaining filing systems
• Providing general administration tasks, as and when required
• Attending Family Department Support Meetings and Firm Wide Meetings
• Provide reception cover as required
• Preparing accurate invoices and cost scheduling for clients on a monthly basis under Fee Earner supervision/instructions
• Maintain and protect client confidentiality at all times internally and externally

Skills & Experience:

• Confident and accurate audio typing skills
• Previous experience in a Law Firm – Family Department exposure is highly desirable
• Strong organisational and administration skills
• Ability to handle heavy workloads in a fast-paced environment
• Computer Literate – confident user of MS (Word, Excel and PowerPoint)
• Friendly and approachable with a team player ethos and customer orientated approach

If you are interested in the above role then please apply with your CV or phone Joanna Middleton on 01926 699272 for a private and confidential discussion.